Choosing the right venue when meeting with clients can be a bit confusing and stressful. You would definitely have to consider the nature of the meeting, as well as your clients’ preferences. Here, we will discuss a few things so you can make sure that you will be able to choose the right meeting space in Seattle, WA:
Know the Purpose of the Meeting
As mentioned, you definitely have to consider the nature of the meeting when it comes to choosing a venue. Know what type of meeting will take place and ask yourself a couple of questions, such as the following:
- Do you need a place that provides audio-visual equipment? If there are going to be presentations, then you most probably have to get a place that has audio-visual equipment.
- Do you need a caterer? If the event is quite huge and will take place for the whole day, then you would most likely want to get a venue that offers catering services. You wouldn’t want your clients to go hungry, right?
- Know the headcount. This is one of the most important things to consider when choosing a meeting place, as you would not want to have your guests or clients to not have anywhere comfortable to sit.
Visit the Venue
You definitely have to visit the location yourself, so you can see if it would properly accommodate everyone that’s involved in the meeting. Not only this, but you will also be able to see the condition of the place, as well as its amenities. Talk to the events team and the managers, so you would be able to see how professional and accommodating everyone is.
Get a Sense of the Customer Service
There might be slight changes when it comes to planning for your event or meeting, which is why you would want to make sure that you will be able to reach the organizers or the events place’s customer service easily. You definitely want everything to run smoothly before, during, and after the meeting, and that entails getting help from the staff.
Before choosing the place, make sure to talk to the staff and the manager so you would get a feel of their professionalism and hospitability.
Take Note of the Amenities
Knowing which amenities are available is important. Not all hotel conference rooms and venues are the same, so make sure to ask whatever is available. For example, if your clients or the meeting itself need a Wi-Fi connection, then make sure that the place can provide that. Not just any connection, though. It should be fast and secure.
Visit the place so you can test their connection, as you definitely would not want something that would be too slow, especially if your clients and attendees are important people.
Maximize everything the venue has to offer. Talk to the manager and the staff so you would know how to properly use each one. Good luck and may you find the right venue and meeting place that you are looking for!