Planning a private event is often considered as an intimidating activity. This is because a private event is usually expected to be more intimate and perfect in every way; after all, it is a small gathering, and there should be no excuse not to make it extravagant and beautiful.
However, a lot of event organisers, even the seasoned ones, may experience stress when organising an exclusive event. This is because there are a lot of things to be considered and done. Organisers are expected to be meticulous, and they are not practically not allowed to make some mistakes.
That way, the prestige of a private event will be upheld, whether it is a victory cocktail or a book launch of someone important. Do not be pressured, though, especially if it is your first time doing it. Being stressed and anxious about it will do nothing. You must be at the top of your game. You need to take charge.
Otherwise, the plans may fall apart – they will not even result in fruition. If you are looking for some tips that will help you make event planning much easier, you are reading the right guide. Here are some of the pointers that are worthy of your time.
Pick the perfect venue
You are surely gunning for a place where people can be intimate with each other and far from distractions. You are probably looking for a site that will exude the exclusivity and the beauty of the theme. In this regard, you should choose a members-only club here in Singapore.
This should not be challenging, as Singapore has a wealth of exclusive bars and events spaces. However, make sure that the venue will be able to accommodate the number of guests you are inviting, knowing that a lot of private events spaces are usually small.
Choose the right fares
Other than the event space, you need to decide on the type of food you are going to serve. Primarily, your choices should be in line with the theme, but you can always explore the likes of fusion. And since private events are usually about exclusivity, you may want to hire a professional chef that cooks a wide range of cuisines.
The team that will take care of the dishes should be highly trained. Some caterers specialise in high-end cuisines, but you may ask the venue owner if they offer in-house catering services.
Work with the right people
You are not supposed to make mistakes. And if you do, you are not supposed to let it show. This is why you need to work with the right people. These people should be experienced enough in managing guests’ expectations. They should also have an extensive network of suppliers to make your event happen.
Organising a private event should not make you feel stressed (though it is normal, especially if it is your first time). You will just have to be more than prepared, meaning you should come up with plan Bs and Cs and Ds to cover whatever might happen. Pick up the right team and people to work with.