Organizing an exclusive concert is one of the best ways to raise funds, launch a new music album, or even promote a brand. There is no much difference from organizing a regular concert, except that it is scaled and will only require small attendance. That way, you can retain its exclusivity and class. You can create a different vibe that will allow the audience to enjoy every moment.
This can be challenging for event planners, especially when it comes to securing attendance. It can be difficult to promote the event and invite people to buy tickets and watch the performance. With this pressure, you will need to make things grand and memorable. You need to get the right suppliers and service providers to ensure that the event will be successful.
Here are some of the things you should keep in mind:
Choose a great venue
Among the first things that can create a good impression is the venue of the concert. That said, you would need to choose a private event space in New York. Such a venue has great acoustics and facilities, which will help amplify the performance of your artists. Book in advance, as such events places are often in demand.
Make sure the event venue is spacious and accessible to public transportation. There must be enough parking spaces for the spectators as well. The place should meet you and the performers’ requirements when it comes to sounds and lights, as well as special effects.
Delegate Some Tasks
Your team’s involvement in the planning stage is important to your event’s success. You can delegate simple tasks to your employees, especially if you’re not hiring an event planner. Create committees that will handle specific tasks, such as finding a venue or caterer and distributing the tickets for promotion.
Hire a suitable caterer
As it will be a small, exclusive crowd, you may want to provide them with refreshments. This is a good way to make your spectators feel welcome and special. they deserve the best treatment possible, right? That said, you should choose the right caterer that serves delicious food and drinks.
Keep the fares light yet tasty, as full meals will distract your guests from the artists’ performances. When it comes to spirits and drinks, provide them with the right nightcap with generous yet controlled helpings of wine. It would feel great to take a sip every now and then while enjoying good music.
Document and disseminate
It is also your duty to document the event. This will ensure that columnists and PR managers will have something to publicize. That way, many people will learn about your cause. Who knows, you might find sponsors for your next event. This is where social media strategies, such as using hashtags and video clips, will come in handy.
An exclusive concert can help you achieve certain goals, such as brand promotions and image building. Plan it carefully and use all the help you can possibly get. Work with reliable people to ensure its success.